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Non-Commercial Transactional Checklist at Nippon India Mutual Fund​

• Request letter (preferably in our standard format or as near thereto ​as possible) signed by all the unit holder(s) according the mode of operation.
• Documents to be submitted for new bank account Unit holders can provide originals of any of the 4 documents listed below; alternatively, originals should be brought for verification and photocopies can be submitted. If the unit holder gets photocopies of the documents attested by the bank, originals need not be submitted.
  • Cancelled original cheque of the new bank account with first unit holder's name and bank account number printed on the face of the cheque.
  • Self-attested copy of bank statement.
  • Bank passbook with current entries not older than 3 months.
  • Bank Letter duly signed by branch manager/authorized personnel.
• Documents to be submitted for existing bank mandate currently registered in the folio​/account (Unit holders can provide originals of any of the 4 documents listed below; alternatively, originals should be brought for verification and photocopies can be submitted. If the unit holder gets photocopies of the documents attested by the bank, originals need not be submitted.)
  • Cancelled original cheque with first unit holder's name and bank account number printed on the face of the cheque.
  • Original bank account statement / pass book.
  • In case such bank account is already closed, a duly signed and stamped original letter from such bank on the letter head of the bank confirming the closure of the said account.

RMF Service Delivery Time: 7 working days from the receipt of the request.

A. Where KYC requirements have not been fulfilled, the following documents will be required by RNLAM​​ :

 i) Proof of new Address (POA)*,

Self-attested copy of any one of the following documents admissible as Proof of Address: (*Documents having an expiry date should be valid on the date of submission.)

• Passport/ Voter's Identity Card/ Ration Card/ Registered Lease or Sale Agreement of Residence/ Driving License/ Flat Maintenance bill/ Insurance Copy.
• Utility bills like Telephone Bill (only land line), Electricity bill or Gas bill - Not more than 3 months old.
• Bank Account Statement/Passbook -- Not more than 3 months old.
• Self-declaration by High Court and Supreme Court judges, giving the new address in respect of their own accounts.
• Proof of address issued by any of the following: Bank Managers of Scheduled Commercial Banks/Scheduled Co-operative Bank/Multinational Foreign Banks/Gazetted Officer/Notary public/Elected representatives to the Legislative Assembly/Parliament/Documents issued by any Government or Statutory Authority.
• Identity card/document with address, issued by any of the following: Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions, Colleges affiliated to Universities and Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc., to their Members.
• For FII/sub-account, Power of Attorney given by FII/sub-account to the Custodians (which are duly notarized and/or apostiled or consularised) that gives the registered address should be taken.
• The proof of address in the name of the spouse may be accepted.

ii. Proof of Identity
Self-attested copy of any one of the documents admissible as Proof of Identity (POI) as follows:

• Unique Identification Number (UID) (Aadhaar)/ Passport/ Voter ID card/ Driving license.
• PAN card with photograph.
• Identity card/ document with applicant's photograph, issued by any of the following:
  Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions, Colleges affiliated to Universities, Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc., to their Members; and Credit cards/Debit cards issued by Banks.

B. In case of KYC compliant folios, the investor is requested to submit the supporting documents as specified by KYC Registration Agency (KRA) / Regulators from time to time.

Copies of all documents submitted by the applicants/clients will be self-attested and accompanied by originals for verification. In case the original of any document is not produced for verification, then the copies will be properly attested / verified by entities authorized for attesting/verification of the documents.

RMF Service Delivery Time: 7 working days from the receipt of the request.

Request letter (preferably in our ​ standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.

RMF Service Delivery Time: 7 working days from the receipt of the request.

Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.

RMF Service Delivery Time: 7 working days from the receipt of the request.

Resident Indian to ​Non Resident Indian

• Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• Banker letter (preferably in our standard format) (which should not be more than three (3) months old from the date of the request) confirming the account details or cheque copy of the existing bank of the unit holder, reflecting the change in his status from resident to non-resident.

Non Resident Indian to Resident Indian

• Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• Banker's letter (preferably in our standard format) (which should not be more than three (3) months old from the date of the request) confirming the account details or cheque copy of the existing bank of the unit holder, reflecting the change in his status from non-resident to resident.

Private limited Company/ Company to LLP

• Request Letter from the LLP for updation of name in our records;
• Notarized copy of the new certificate of incorporation issued by the Registrar;
• Attested copy of registered LLP Agreement
• List of Partners of LLP;
• New Authorized Signatory list; and
• PAN card copy and KYC of LLP

Company to Partnership firm

• Request letter with duly signed as per mode of holding in our records
• Copy of the Partnership Deed & Dissolution Deed
• A copy of the Memorandum of Association of the Pvt. Ltd which clearly states that the said Partnership firm has been converted into Pvt. Ltd. Company as per the provision of the Companies Act
• Certificate of Registration issued by ROC
• List of Directors, with BR & ASL of new entity
• ​PAN card copy and KYC of Company

RMF Service Delivery Time: 7 working days from the receipt of the request.

Request letter (preferably in our ​ standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.

RMF Service Delivery Time: 7 working days from the receipt of the request.

Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation, specifying the percentage-wise allocation to each nominee in case of more than one nominee.

RMF Service Delivery Time: 7 working days from the receipt of the request.

Request letter (preferably in our ​standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.

RMF Service Delivery Time: 7 working days from the receipt of the request.

Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation, mentioning target and source folios which need to be consolidated.

RMF Service Delivery Time: 7 working days from the receipt of the request.

• Request letter from the new guardian.
• No Objection Letter (NOC) or consent letter from the existing guardian or Court Order for the new guardian, in case the existing guardian is alive.
• Death certificate in original or photocopy duly notarized or attested by gazette officer or a bank manager.​

The new guardian must be a natural guardian (i.e. father or mother) or a court appointed legal guardian. The relationship/status of the guardian as father, mother or legal guardian shall be specified in the application form and the following documents shall be submitted along with the application form as evidence:

• Birth certificate of the minor, or
• School leaving certificate / Mark sheet issued by Higher Secondary Board of respective states, ICSE, CBSE etc., or Passport of the minor, or
• Any other suitable proof evidencing the date of birth of the minor.
• In case of court appointed legal guardian, supporting documentary evidence shall be provided.
• Bank attestation (preferably in our standard format) attesting the signature of the new guardian in a bank account of the minor where the new guardian is registered as the guardian.
• KYC of the new guardian.
• FATCA & CRS details of the New Guardian.

RMF Service Delivery Time: 7 working days from the receipt of the request.

A) Transmission to surviving unit holders in case of death of one or more unit holders

• Letter from surviving unit holders with folio number (preferably in our standard format or as near thereto as possible) requesting for transmission of units.
• Death certificate in original or photocopy duly notarized or attested by gazette officer or a bank manager,
• Bank account details of the new first unit holder as per Annexure I along with attestation by a bank branch manager or cancelled cheque bearing the account details and account holders name.
• KYC of the surviving unit holders, if not already available.
• Translated copy, with RNAM Original Seen & Verified stamp, of documents in vernacular language.

Note Where the units are to be transmitted to a claimant who is a minor, various documents like KYC, PAN, Bank details, indemnity should be of the guardian of the nominee. Please click here ​​ to view the applicable value of stamp duty on affidavits and indemnity bonds in various states and union territories of India.

B) Transmission to registered nominee/s in case of death of sole or all unit holders:

• Letter from claimant nominee/s to the Fund / AMC / RTA requesting for transmission of units (preferably in our standard format or as near thereto as possible),
• Death certificate/s in original or photocopy duly notarized or attested by gazette officer or a bank manager,
• Bank Account Details of the new first unit holder as per Annexure I along with attestation by a bank branch manager ​or cancelled cheque bearing the account details and account holders name.
• KYC of the claimant/s,
• Proof of date of birth (if claimant is minor),
• Letter from the guardian declaring that he/she is the guardian of the minor and stating his/her relationship with the minor along with court order/decree, if applicable,
• Translated copy, with RNAM Original Seen & Verified stamp, of documents in vernacular language.

C) Transmission to claimant/s, where nominee is not registered, in case of death of sole or all unit holders:

• Letter from claimant/s to the Fund / AMC / RTA requesting for transmission of units (preferably in our standard format or as near thereto as possible),
• Death certificate/s in original or photocopy duly notarized or attested by gazette officer or a bank manager,
• Bank account details of the new first unit holder as per Annexure I along with attestation by a bank branch manager or cancelled cheque bearing the account details and account holders name​.
• KYC of the claimant/s,
• ​Indemnity bond from legal heir/s - Annexure II​. Indemnity bond on stamp paper/ franked of value Rs.100/- irrespective of any city & state.
• Individual affidavits from legal heir/s - Annexure III. Affidavit on stamp paper/ franked of value Rs.100/- irrespective of any city & state.​
• If the transmission amount is below Rs Two Lakhs: any appropriate document evidencing relationship of the claimant/s with the deceased unit holders,
• If the transmission amount is Rs Two Lakhs or more: Any one of the documents mentioned below:
  • Notarised copy of Probated Will, or
  • Legal Heir Certificate or Succession Certificate or Claimant's Certificate issued by a competent court ​or Letter of Administration, in case of Intestate Succession.
  • Translated copy, with RNAM Original Seen & Verified stamp, of documents in vernacular language.

D) Transmission in case of HUF, due to death of Karta:

HUF, being a Hindu Undivided Family, the property of the family is managed by the Karta and HUF does not come to an end in the event of death of the Karta. In such a case, the members of the HUF will appoint the new Karta who needs to submit following documents for transmission:

• Letter requesting for change of Karta (preferably in our standard format or as near thereto as possible) duly signed by the new Karta,
• Death certificate in original or photocopy duly notarized or attested by gazette officer or a bank manager,
• Duly certified bank certificate stating that the signature and details of new Karta have been appended in the bank account of the HUF - Annexure I
• KYC of the new Karta and KYC of HUF, if not already available,
• Indemnity bond signed by all the surviving coparceners and new Karta (With HUF stamp) - Annexure-IV. Indemnity bond on stamp paper/ franked of value Rs.100/- irrespective of any city & state.​
• In case of no surviving coparceners OR if HUF is dissolved OR the transmission amount is two lacs or more OR where there is an objection from any surviving members of the HUF, transmission should be effected only on the basis of any of the following mandatory documents:
  • Notarized copy of Dissolution Deed/Settlement Deed, or
  • Notarized copy of Deed of partition, or
  • Notarized copy of Decree of the relevant competent court.

RMF Service Delivery Time: 15 working days from the receipt of the request.

Request letter with folio number and New ARN code tbe updated, if any, (preferably in our ​standard format or as near thereto as possible) and signed by all the unit holders according to the mode of operation.

RMF Service Delivery Time: 7 working days from the receipt of the request.

• Affidavit from the unit holder on stamp paper of value Rs.100/- irrespective of any city & state.
• In case of individual investors (including NRI), notarized copy of the Gazette notification regarding change of name.
• In case of the investor being a company, a duly certified copy of the fresh certificate of incorporation issued by the Registrar of Companies.
• In case of the investor being a firm which is registered, notarized copy of the entry in the Register of Firms relating to change of name.
• In case of the investor being a firm which is not registered, a notarized copy of the amended partnership deed relating to change of name.
• In case of a PIO, a certified / notarized copy of passport/documentation under the relevant jurisdiction evidencing the change in name.
• In case of change of name of a unit holder due to marriage, a notarized copy of her marriage certificate.
• In case of Trust below documents are required.​

     1.Written request from the authorized signatory

     2.Certified copy of the Resolution passed by the Board of Trustee for name change & ASL

     3.Certified copy of the Consent of name change signed by all the Trustees

     4.Trust Deed

     5.​Pan and KYC with new name

• ​​In case of change of name from Pvt Ltd to Public Limited below documents are required

    1.Writer request from new entity

    2.Incorporate certificate or High court order

    3.New entity Pan or KYC

    4.BR & ASL of new entity

    5.New bank proof if bank details change

• In case of change of name due to Merger / Demerger / Amalgamation / Acquisition Etc

    ​1.​Request letter from the new entity for transfer of units in their name;​

    2.In the event the existing company, which currently hold the units with us, is still existing (in other words, if the existing investor company
​        is not dissolved upon such Scheme of Merger / De-merger), request letter from the existing entity for transfer of units in the name of the
       ​ new entity pursuant to the merger / de-merger; ​

    3.The Order of the respective High Court(s) for approval of merger alongwith the Scheme of Merger / De-merger, duly notarised​

    4.​The Form 21 filed with RoC, for submitting High Court Order, alongwith copy of Payment Challan (filed by both companies);​

    5.PAN & KYC of new entity;​

    6.Certificate of Incorporation, MOA & AOA of new entity; ​

    7.Updation of Bank Account details, as per process; ​

    8.Documentation required for updation of signatories, as per process;​​

RMF Service Delivery Time: 7 working days from the receipt of the request.

• ​Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• Self-attested copy of the PAN card.

RMF Service Delivery Time: 7 working days from the receipt of the request.

• Pledge request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• Pledge request letter (preferably in ourstandard format or as near thereto as possible) by the Pledgee.
• List of authorized signatories of the Pledgee

RMF Service Delivery Time: 15 working days from the receipt of the request.

Request letter for un-pledge of units (preferably in our standard format or as near thereto as possible) by the Pledgee in original.

RMF Service Delivery Time: 15 working days from the receipt of the request.

• Request letter (preferably in our ​ standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• Copy of Power of Attorney on Rs. 100 stamp paper, duly signed by all the unit holders and the Power of Attorney Holder, and Original attestation by Notary public \ Gazetted officer.
• In case of the POA holder being a company, the POA holder to provide the list of its authorized signatories, with their signatures duly attested by the POA holder company.
• KYC of the POA holder/s​​

RMF Service Delivery Time: 15 working days from the receipt of the request.

Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.

RMF Service Delivery Time: 15 ​​working days from the receipt of the request.​

• Application / Specific Service Request form (preferably in our standard format​ or as near thereto as possible) duly filled and containing details like name of major, folio numbers, etc. The signature attestation of the Major can be done by the Guardian or the Banker in the Request form.
​
• ​​​New bank mandate where account changed from minor to major,
• ​​KYC acknowledgement of the major.
• ​​FATCA & CRS details.

RMF Service Delivery Time: 7 working days from the receipt of the request.

• Request Letter (preferably in our standard format or as near thereto as possible) from the unit holder with the new signature duly attested by the existing banker of the unit holder (as mentioned in the records of RMF) and mentioning the bank account number of the unit holder.
• Original Cheque Leaf / Original Bank Statement / Passbook - In case of True copy original needs to be verified at the branch.
• Client should submit the above documents in person with any of the below mentioned valid identity Proofs:
  • Voter Identity Card,
  • Driving License,
  • Government / Defense Identification Card,
  • Passport,
  • Photo Ration Card,
  • Photo Debit Card,
  • Employee ID cards issued by companies registered with Registrar of Companies,
  • Senior Citizen / Freedom Fighter ID Card issued by the Government,
  • Photo Identification issued by Bank Managers of Scheduled Commercial Banks / Gazetted officer /Elected Representatives to the Legislative assembly/ Parliament,
  • ID card issued to employees of Scheduled Commercial / State / District C-operatives Banks,
  • Cards issued by universities / deemed universities or institutes under statutes like ICAI, ICWAI, ICSI,
  • Permanent Retirement Account N(PRAN) card issued to New Pension System (NPS) subscribers by CRA (NSDL),
  • Any other photo ID card issued by the Central Government / State Government / Municipal Authorities / Government organizations like ESIC / EPFO,
  • Permanent Account Number (PAN N.).

RMF Service Delivery Time: 7 working days from the receipt of the request.

• Request letter (preferably in our ​ ​ standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• Copy of the KYC acknowledgment issued by SEBI registered intermediaries as stated below:
  • Stock brokers through Stock Exchanges,
  • Depository Participants (DPs) through Depositories,
  • Mutual Funds (MFs),
  • Portfolio Managers (PMs),
  • Collective Investment Schemes (CIS),
  • Venture Capital Funds (VCFs).

RMF Service Delivery Time: 7 working days from the receipt of the request.

• Request letter (preferably in our standard format or as near thereto as possible) signed by all the unit holders according to the mode of operation.
• In case of change in Bank details
  • Documents to be submitted for new bank account (Any one of the below documents.)
    • Cancelled original cheque of the new bank mandate with the first unit holder's name and bank account number printed on the face of the cheque,
    • Self-attested copy of bank statement,
    • Bank passbook with current entries not older than 3 months,
    • Bank letter duly signed by the branch manager/authorized personnel.
  • Documents to be submitted for existing bank mandate currently registered in the folio​ /account (Any one of the below documents.)
    • Cancelled original cheque with first unit holder's name and bank account number printed on the face of the cheque,
    • Original bank account statement / Pass book,
    • In case such bank account is already closed, a duly signed and stamped original letter from such bank on the letter head of the bank confirming the closure of the said account.

RMF Service Delivery Time: 15 working days from the receipt of the request.​